How do I invite alumni to an event?

Alumni can be invited to events created exclusively for alumni or to general events that also include current employees and students. Invitations are sent by email and include the event details.

Invite alumni to an event

1. At the top of your dashboard, click Menu → Collaboration → Alumni → Invite Alumni.
2. Select the event.
3. Click Invite.
4. Select the courses, years of completion and batches you want to invite, and enter your invitation message.

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5. If needed, select Allow alumni to comment on the event.
6. To add organisers from your current staff or students, click Add an Employee or Add a Student.
7. To add employees as organisers:
   • Select a department.
   • Select employees from the list.
   • Click the arrow to move them to the Selected Users column.
   • Repeat for other departments if needed.
   • Click Add organisers.

Screenshot — to be addedpublic/images/articles/alumni-invite-to-event-2.png

8. To add students as organisers:
   • Select a course and batch.
   • Select students from the list.
   • Click the arrow to move them to the Selected Users column.
   • Add students from other batches if needed.
   • Click Add organisers.

Screenshot — to be addedpublic/images/articles/alumni-invite-to-event-3.png

9. Review your selections and click Invite to send the invitations.

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Organiser notifications

When the invitations are sent, the employees and students assigned as organisers receive an internal message with a link to the event details.

What event organisers can do

Assigned organisers can do the following for their events:

• Invite more alumni to the event.
• Track responses and manage comments (including deleting invitees’ comments).
• Edit the event details.
• Cancel the event by deleting it.

Note: Organisers cannot add other event organisers.

Organisers can access these functions from Menu → Collaboration → Alumni → Event Invitations.