How can I delete an employee?

You cannot delete an employee account that has dependencies in other myschool modules. Remove the dependencies first, then delete the account. Some dependencies cannot be removed; for example, an approved payslip prevents deletion.

Steps

1. At the top of your dashboard, click the module access icon and go to Administration → User to open the Manage Users page.
2. Search for the user and click the employee’s name. Basic profile details are displayed.
3. Click View Profile to see the complete profile.
4. At the top right, click Delete.

Screenshot — to be addedpublic/images/articles/faq-hr-delete-employee-1.png

The Remove Employee page opens.

Screenshot — to be addedpublic/images/articles/faq-hr-delete-employee-2.png

5. Select one of the options:

   • Archive the account: select Employee leaving the institution, enter the reason for leaving, and click Delete.

     Screenshot — to be addedpublic/images/articles/faq-hr-delete-employee-3.png

   • Delete permanently: select Remove employee records. A confirmation message appears; click OK to confirm.

When deletion is blocked

An employee cannot be deleted if any of the following exist:

• Any payslip (generated or approved)
• Subject associations
• Finance transactions
• Timetable entries
• Employee attendance records
• Timetable swaps
• Associations in other modules (such as discipline, tasks, discussions or blogs)

Screenshot — to be addedpublic/images/articles/faq-hr-delete-employee-4.png

See also Former employees report.