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How to manage subject and user data syncing in myschool Learn

Link subjects to batches, bulk-sync them to myschool Learn, check the sync logs and sync employee subject assignments.

3 min read Last updated: 30 September 2026

Prerequisite: Subjects must already be added in myschool.

Add subjects for myschool Learn

  1. Add the subjects in the Subject Center. See How to add subjects in the Subject Center.
  2. After the subjects are added, link them to batches from Menu → Subject Center → Link Batches.
1Menu path to Subject Center Link Batches
2Link Batches option in the Subject Center
  1. Select the batch you want to link, click Assign, and then save.
3Selecting and assigning a batch

Sync subject details to myschool Learn

  1. Use the Bulk Sync feature to add the subjects in myschool directly to the Learn app.
4Bulk Sync
  1. Choose the academic year whose data you want to sync with the Learn app.
5Selecting the academic year
  1. Select the course whose subjects you want to sync. All the subjects of that course are displayed.
  2. All subjects of the course are selected by default. To exclude a subject, clear its checkbox.
6Subjects with one subject cleared

Note: In this example, the Social Studies subject is cleared, so it will not be synced to the Learn app. It appears in the excluded list in the preview section.

  1. Batches of the course that are new are listed next. If the course’s batch has already been synced and no new batches have been created, nothing is shown here.
7Batch sync status
  1. In the preview section, review the list of excluded (cleared) subjects and batches.
8Preview of excluded subjects and batches
  1. Click Submit to complete the sync.

Sync logs – verify the synced data

Use Sync Logs to check the status of all synced data.

  1. Click Sync Logs to check the status of the synced data.
9Sync Logs
  1. Click View sync data to see the synced data.
10View sync data
  1. On the Bulk Resync page, check the sync details: the Learn courses created for the subject, the learner groups, and the learners linked to the subject. These are all created automatically once syncing is complete. For example:
    • Rows 1, 2 and 3 show the Learn courses created.
    • Rows 4, 5 and 6 show the learner groups created.
    • Row 10 shows the learner linked to that subject.
11Bulk Resync page with Learn courses, learner groups and learners

Synced data details

12Synced data summary

Filter by academic year and class to see all synced data, such as courses, learners and instructors. You can also view subject-wise, student-wise and employee-wise summaries.

13Academic year and class filters
14Subject-wise, student-wise and employee-wise summaries

Assign employees to subjects

  1. Go to Menu → Administration → Human Resource → Employee Management → Employee Subject Association (see How to assign an employee to a subject).
  2. Select the batch, subject and department, select the employee, and click Assign.
15Employee subject association
  1. Go back to the Learn module to check the sync status of the assignment. In Sync Logs, the sync appears as Employee Subject Addition. You can sort the sync log by status, user name and date.
16Sync logs with Employee Subject Addition entries
  1. Click View Sync Data to confirm that the Employee Subject Addition was synced successfully.
17Employee Subject Addition synced successfully

Note: Whenever an employee is associated with a subject, they are automatically mapped to the Learn app as well.

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