What are student roll numbers and why use them?

Roll numbers are unique identification numbers that can be assigned to students at admission or later. A roll number is unique within a batch: two students of the same batch cannot have the same roll number.

Roll number prefixes

To avoid students of different batches having the same roll number, you can set a common prefix for all roll numbers in each batch. The prefix also helps you identify which course and batch a student belongs to.

How it works

1. Choose the sort order. Before assigning roll numbers, choose how students are sorted in your institution: by Admission no., First Name or Last Name.
2. Set a prefix for each course. The prefix set for a course is applied automatically to all batches under that course, and to all students in each batch.
3. Change the prefix per batch if needed. If you don’t want all batches of a course to share the same prefix, you can change it for each batch.

Two different courses or batches can have the same prefix, but we recommend a unique prefix for each course and batch to avoid confusion. The prefix cannot be edited for individual students.

Note: The administrator or a privileged employee (with the Manage student roll numbers privilege) can assign and manage student roll numbers.

Where roll numbers appear

Student roll numbers are shown in these pages and modules:

• Data Exports
• Student profile and student reports
• Attendance reports
• All reports in the Reports center
• All fee receipts
• Batch summary
• Remarks
• Online Exam

In the following pages and modules, the admission number is replaced by the roll number:

• Attendance register
• SMS
• Assignments