How to create, edit and delete elective subjects

Create elective subjects

To add an elective subject to a batch, you must be the administrator or a privileged employee (with Manage Course/Batch or Subject Master privilege). An elective is not compulsory and can be chosen from a list of subjects according to the study plan.

Electives added under an elective group can be chosen by students or assigned to students who want to take them.

If you are not importing subjects from a previous batch, add electives using one of these methods.

Method 1: from Manage Course or Manage Batch

Click Menu → Administration → Settings → Manage Course/Batch → Manage Course, or Manage Batch.

1. Select the course. Its batches are displayed.
2. Select the batch.
3. In the top corner, click Manage → Subject to see the Elective Groups.

Screenshot — to be addedpublic/images/articles/elective-subjects-1.png

4. Create an elective group (if there isn’t one).
5. Click Add subject next to the elective group.

Screenshot — to be addedpublic/images/articles/elective-subjects-2.png

6. In Name, enter the subject name.
7. In Code, enter the subject code.
8. In Max weekly classes, enter the maximum classes per week.
9. In Credit hours, enter the credit hours.

Note: Credit hours appear only when the course grading system is GPA or CWA.

10. Tick No exam if no exams will be held.
11. Click Save.

Method 2: from the Subjects page

1. Click Menu → Administration → Settings → Manage Subject.
2. Select the course and batch.
3. Click New Elective Group to create a group.
4. Click Add subjects to add electives.
5. Enter the subject details.
6. Click Save.

Edit elective subjects

Click Menu → Administration → Settings → Manage Course/Batch → Manage Subject.

1. Select the course and batch. Its subjects are displayed.
2. Click Edit next to the elective subject.

Screenshot — to be addedpublic/images/articles/elective-subjects-3.png

3. Make your changes and click Save.

Delete elective subjects

Warning: An elective subject cannot be deleted while students are assigned to it. It can be deleted only if its exam schedule has not been published and no student is assigned to it.

You must be the administrator or a privileged employee:

1. Click Menu → Administration → Settings → Manage Course/Batch → Manage Course (or Manage Batch).
2. Select the course, then the batch.
3. In the top corner, click Manage → Subject and open the Assign Subject page.
4. Unassign all students from the elective via Assign batch → Remove all.

Screenshot — to be addedpublic/images/articles/elective-subjects-4.png

5. Click Delete next to the subject.

Screenshot — to be addedpublic/images/articles/elective-subjects-5.png