How to archive or delete a student account

Two options are available when archiving or deleting a student account:

Option	What happens
Student leaving institution	The student is archived and moved from the active list to the former students list. They can be restored later.
Remove student records	All data linked to the student is deleted. The account cannot be restored.

Note: A student account can be deleted even if it has data in other modules.

Steps

At the top of your dashboard, click Administration → Users to open Manage Users.
Search for the user.
Click the student’s name to see their basic details.
Click View Profile to see the full profile.
Click Delete at the top of the page.

The Remove student page opens.

Choose one option:
- To archive: select Student leaving institution, enter the reason and leaving date, and click Delete.
- To delete permanently: select Remove student records and click OK to confirm.

Screenshot — to be addedpublic/images/articles/archive-delete-student-3.png

3Archive form

If the student has data in other modules, a warning like this appears:

Screenshot — to be addedpublic/images/articles/archive-delete-student-4.png

4Warning for a student with dependencies

To delete anyway, click the link in the message. You return to the dashboard with a confirmation message.

Screenshot — to be addedpublic/images/articles/archive-delete-student-5.png

5Deletion confirmation message

When archived: the parent account becomes inactive, unless the student has an active sibling — then it stays active.
When deleted: the parent account is deleted too, unless the student has an active sibling.

Learn more: How to revert an archived student