How to admit a new student in myschool
The full admission process — student and guardian details, previous education, fees and additional details.
You need Admin privileges to admit a student. Go to Home → Academics → Students → Student Admission. The process starts with the admission form. The Admission No is generated automatically if auto increment is enabled in General Settings, and it can be numeric or alphanumeric.
Dropdown fields show the values set in the Settings module — mainly the batch the student is admitted to and the student category.
Guardian details
The second page is for the guardian’s details:
- Student admission number: the first field, linking the student to the guardian.
- Personal details: first name, last name, relationship to the student, date of birth, etc.
- Contact details: email, address, city and mobile number.
Important: Enter the guardian’s mobile number so they can receive SMS.
Click Finish to continue. If the institution doesn’t want to enter guardian details, click click here to skip.
Add another guardian
After completing the student and guardian pages, a page with an Add another guardian button appears (optional). Then click Finish to continue.
public/images/articles/student-admission-3.pngEmergency contact
When more than one guardian is added, the Admin is asked to choose one as the immediate (emergency) contact by ticking the box next to their name and clicking Finish. The emergency contact is shown on the student profile.
Note: Only the immediate contact gets a login account. The guardian’s username is shown on the student profile.
public/images/articles/student-admission-4.pngPrevious education
The next page holds the student’s previous education details. You can fill them in or skip. On the side of the page, Add Subject lets you record the marks the student achieved at the previous institution.
Assign fees
Next, assign any fees created for the student’s batch that apply to the student.
public/images/articles/student-admission-5.pngAdditional details
The form can include additional fields that the Admin adds in Settings according to the institution’s needs. Add them before admissions start. See What are admission additional details?
public/images/articles/student-admission-6.pngSend login details by SMS
The first page of the form has an Enable SMS option. If SMS is enabled in the system, the guardian receives an SMS with the login details.
Student login details
Once admitted, the student can log in with:
| Field | Value |
|---|---|
| Username | the student’s admission number |
| Password | the admission number followed by 123 |
Example: for admission number 2045, the username is 2045 and the password is 2045123.
Tip: Turn on password change at first login to keep accounts secure.
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