What privileges are available in myschool?

Use this list to decide which privileges to give an employee. The privileges you see depend on the modules enabled for your institution.

Administration / operations

Privilege	What it allows
Manage Users	Search users by type (students, parents, employees, admins) or by name/ID; create new admin accounts; manage profiles; assign privileges to employees; view profiles; change passwords; block and unblock accounts.
Event Management	Create events for all users or for selected batches/departments, such as special holidays, school festivals and department activities.
Form Builder Management	Create form templates and publish them to users.
Manage News	Publish timely announcements to all users.
Discipline	Track student discipline and behaviour, file complaints against students or staff, and follow complaint status.
Librarian	Add, view, edit and delete library books; search by barcode, number or title; issue and return books.
Transport Admin	Manage transport settings, stops, vehicles and routes; assign students/employees to routes; collect transport fees; mark attendance; record maintenance; generate reports.
Hostel Admin	Manage hostel and room details, allocate rooms, set fee collection dates, collect payments, view defaulters and generate hostel reports.
Custom Import	Import student and employee admission details and related data from CSV files.
Custom Reports Control	Build custom reports from student/employee admission data using filters, and download them as CSV.
Custom Reports View	View and print custom student and employee reports only.
Task Management	Create and assign tasks with due dates to employees and students, add comments and manage tasks.
Placement Activities	Announce placement events, approve eligible students, declare results and generate placement reports.
Employee Manager Inventory	Create store items, indents and purchase orders, and generate reports.
App Frames Management	Open external applications inside myschool by creating frames with the application’s URL.
Client Authorizations / Client App Management	Used together to create new clients and manage their apps.
Manage Inventory	Create store categories, store types, stores, items, suppliers, indents, purchase orders, invoices and GRNs, and generate reports.
Inventory Basics	Create store items, indents and purchase orders, and generate reports only.
Data Management	Create data categories, add fields and print saved data.
Data Management Viewer	View and print data only, without creating anything.
Inventory Sales	Manage invoices and generate sales, item-wise, day-wise and invoice reports.
Document Management	Upload, view and share documents with employees and students, and create privileged folders with upload permissions and user-specific folders.
Reminder Manager	Set reminders and send SMS/email alerts about events, exams, online exams and fee collections, plus custom reminders for other activities.
Manage Alumni	View alumni, schedule events, invite alumni, track responses and contact them by email.

Student management

Privilege	What it allows
Admission	Use the admission form to admit new students and enter their full details.
Students Control	Admit students and manage their profiles (view, edit, email, delete) with advanced search.
Student View	Manage student details, but not admit new students.
Student Attendance Register	Mark student attendance.
Student Attendance View	View and generate attendance reports (monthly, daily, custom) by batch.
Manage Student Records	Create record groups, assign them to courses/batches, and enter and manage student records.
Applicant Registration	Create online application forms for new applicants, create PINs and update application status.
Manage Transfer Certificate	Generate transfer certificates with custom fields and manage generated certificates.

Academics

Privilege	What it allows
Examination Control	Manage grading and ranking levels, class designations and CGPA settings; create exams; enter marks; generate exam reports.
Enter Result	Enter results even without being assigned to the subject.
View Result	View results of all batches and online exam results.
Manage Timetable	Create class timing sets, manage timetables, assign subjects to teachers, allocate classrooms and manage timetable swaps.
Timetable View	View batch timetables, teacher timetables and swapped timetable reports.
View Additional Reports	Generate reports on swapped timetables, course details, former students, subjects, exam schedules, fee collections and defaulters.
Manage Allocations	Allocate classrooms weekly or by date, based on the timetable.
Manage Buildings	Add buildings and classroom numbers for use in allocation.
Online Exam Control	Create online exams, view results and reset exams for students.
Manage Gradebook	Manage exam planners, grade, attribute, activity and grading profiles, and remark banks; view exam and term reports.
Gradebook Mark Entry	Schedule exams, enter marks and generate reports for courses/batches.
Certificate Management	Create certificate templates, generate certificates one by one or in bulk, and manage generated certificates.
ID Card Management	Create ID card templates and generate individual or bulk ID cards for students, guardians and employees.

Privilege	What it allows
Create Group	Create and delete groups in the Discussion module.
Poll Control	Create polls, assign them to batches/departments and view votes.
Blog Admin	Post, search and configure blog settings.
Gallery Admin	Create albums, add photos and set visibility.

System settings

Privilege	What it allows
General Settings	Configure the institution’s basic details (name, address, roll number assignment, Google SSO), manage student categories and add custom admission fields.
Manage Course/Batch	Create and manage courses and batches, activate/deactivate batches and manage their subjects.
Subject Master	Manage subjects by course, subject groups, elective groups and skill sets, and link course subjects to batches.
Manage Student Roll Numbers	Edit roll numbers or assign roll number prefixes course by course.
Send Email	Send emails to employees, students and parents.
Email Alert Settings	Configure email alerts for exam scheduling and view unsubscribed users.
Message Settings	Enable or disable messaging between users and set who can message whom.

Finance

Privilege	What it allows
Manage Fee	Configure fee settings (receipt templates, tax, invoicing); create master fees, particulars and discounts; manage fee structures; handle instant fees; set the financial year.
Fee Submission	Collect fees by batch, student or particular; view dues; handle instant payments.
Manage Refunds	View refunds, create refund rules, and apply or revert refunds.
Finance Reports	Generate income/expense reports, fee receipts, period comparisons and tax collection reports.
Approve/Reject Payslip	View payroll details, approve or reject payslips and generate payslip reports.
Revert Transaction	Collect and revert fees and instant fees, and manage defaulter collections.
Miscellaneous	Create finance categories; manage transactions, income and expenses; handle donations, assets and liabilities.

Human resources

Privilege	What it allows
HR Settings	Create employee categories, positions, departments and grades; configure leave types; manage bank details; customise the employee admission form.
Employee Management	Add employees and assign subjects to them.
Payroll & Payslip Management	Create payroll groups, set up payslip information, generate payslips and create payslip reports.
Employee Attendance	Mark attendance, view leave applications, reset leaves and generate attendance/leave reports.
Employee Search	Search employees by number, name, department, category, position or grade.
Employee Reports	Generate detailed employee reports.

Administration / operations

Student management

Academics

Social and other activities

System settings

Finance

Human resources

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