How to add an employee and the fields to fill
Admit a new employee, the mandatory fields, and the sections of the admission form.
Employees in myschool are users with the employee role, teaching or non-teaching. An admin or an employee with the HR Basics privilege can admit a new employee from:
Menu → Administration → Human Resource → Employee Management → Employee Admission
Mandatory fields (marked *)
| Field | Notes |
|---|---|
| Employee number | Unique; used as the login username; letters, digits, underscores and hyphens only. |
| First name | — |
| Date of birth | — |
| Department | Manage departments |
| Category | Manage categories |
| Position | Manage positions |
General details
| Field | Purpose |
|---|---|
| Joining date | Start date. |
| Middle and last name | Other name parts. |
| Email and gender | Contact and personal info. |
| Grade and job title | Job classification. |
| Qualification and experience | Professional background. |
| Total experience | Years of service. |
Personal details
Marital status, number of children, family names, blood group and nationality. Number of children and Spouse name appear only for Married or Divorced.
Other sections
- Settings: biometric ID and photo (up to 500 KB recommended, GIF/PNG/JPG, 125×125).
- Home and office address.
- Contact details: phone and mobile numbers.
- Bank details, additional details, privileges, reporting manager and payroll: based on your setup.
Save
Click Save & Proceed to create the record.
Note: If SMS is set up, the employee receives an admission message with login details.
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