How to archive or delete an employee account

Two options are available when archiving or deleting an employee account:

Important: Unlike students, archived employee accounts can’t be reverted to active.

Note: An employee with data in other modules can’t be deleted until that data is removed. Some data can’t be removed — for example, an employee with approved payslips can’t be deleted.

Steps

1. Click Menu → Administration → Users to open Manage Users.
2. Search for the employee and click their name.
3. Click View Profile.
4. Click Delete at the top.

The Remove employee page opens.

5. Choose:
   • To archive: select Employee leaving the institution, enter the reason and click Delete.
   • To delete permanently: select Remove employee records and click OK.